Our Picks For Virtual Online Services for Working Remotely

During these trying times, there are various businesses suffering due to the necessity to remain indoors. Employees have been asked to work from home, and more and more businesses are starting to use virtual services for their processes. In an effort to do our part and help better the situation we’re sharing the softwares that have helped us run our own business, virtually.

VIRTUAL MEETINGS

Since there has been a need for social distancing, these software have proven to help have e-meetings.

  • Google Hangouts: We are fans of the Google Business suite and try to take advantage of most of the services. We especially like that we can integrate our HubSpot CRM to our Google Calendar and Google automatically assigns a virtual meeting link to any appointment booked through our calendar link. This system can be used for various users and has the ability to present your screen with a chat bar.
  • Skype:  For internal meetings, we sometimes virtually meet with Skype, which has the same features as Google.
  • Zoom:  If you need something more sophisticated, then Zoom might work best for you. Zoom meetings allow for not only virtual meetings, chat, and collaborating. You can also record meetings and transcripts, which proves especially useful for lawyers.

CHAT SYSTEM

Live communication internally between the team is important when you need to organize conversations, but need to get a much faster response. Although we use a chat system that is part of our project management software, for a real long time, we used Slack. 
  • Slack: This system allows for you to easily communicate with your whole team, set up reminders, and all while being neatly organized in their respective “channels” or categories.

DOCUMENT EDITING & COLLABORATING

If you are in businesses that has to sent to various teammates for editing, let’s say, proposals, schedules, project scopes, etc., you need a system that will allow you and your team to edit the file and save in real time so that you’re not overriding each other’s edits.
  • Google Docs: Google Docs allows you to create, save and edit documents while collaborating with various users.

CLOUD STORAGE

One of the ways to easily save, share and upload documents is by doing it on the cloud. We have our own secure, internal servers, but also have a system that backs it up on the cloud to ensure that we have backups of backups. Here are some of the available systems you can use to store and share files and documents.
  • Dropbox: It’s a great system that allows you to upload, share and organize all types of files. What’s even better is that you can create teams and share only to specific groups. Each file also have the ability to be commented on for collaboration amongst individuals. 

INVOICING & COLLECTING PAYMENTS

  • Freshbooks: If you need to send invoices and collect payments, then this is the solution. You can integrate with Stripe merchant and they also have their own payment solution called WePay.

These systems should allow you to be able to have a much easier transition during this pandemic. Please comment below if you have any questions, and we’ll do our best to reply ASAP.

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